Secure Your Office Devices

IOT devices – MFDs, printers, scanners – don’t always arrive ‘data safe’ out of the box. Canon offers device hardening profiles and services, configuring devices to precisely align settings with incumbent security policies. Our approach is predicated on a pre-assessment of a customers perceived risk appetite.

The Risks

Modern Multifunction Devices (MFDs) provide print, copy, scan, send and fax functionality. MFDs are computer servers in their own right, providing a number of networked services along with significant hard drive storage.

When an organisation introduces these devices into their infrastructure, there are a number of areas that should be addressed as part of the wider security strategy, which should look to protect the confidentiality, integrity and availability of your networked systems.

Deployments differ and organisations will have their own specific security requirements. While we work together to ensure that Canon devices are shipped with appropriate initial security settings, we aim to further support this by providing a number of configuration settings to enable you to more closely align the device to the requirements of your specific situation.



Small Businesses rarely have in-house technical experts to install devices and offer advice on matters of device, document and office network security. For this reason, out-of-the-box cloud and appliance solutions are generally preferred.

Typically, this will be a small business environment with an un-segmented network topology. It uses one or two MFDs for its internal use and these devices are not accessible on the Internet.

Mobile applications are extremely popular in small businesses that lack infrastructure and these are available, however additional solution components will be required. For those users operating printer services outside of a LAN environment, a secure connection is needed.

Canon’s small office network device hardening focuses on basic intrinsic device security, although attention is paid to the security of the data in transit between the device and print infrastructure.


Organisations operating more than five multi-functional devices inherit a broader range of information security challenges. As businesses migrate from dedicated stand-alone devices to more feature-rich and capable networked devices, demands for secure User and Guest authentication increase. Document release at point of use means that sensitive content can continue to be printed safely, even on networked devices.

Canon’s device hardening specifications for medium-sized businesses take into account the more common of these added security concerns.


Canon encourages organisations with a multi-site, multi-office environment, and adopting a segmented architecture, to operate network print/scan activities on a separate VLAN accessible for internal use via print server(s). In deployments of this nature, it is uncommon for devices to be made accessible from the Internet.

This environment will usually have a permanent expert team to support its networking and back-office requirements along with general computer issues although it may be the case that technicians lack specific knowledge of computer printing and Office IoT device technologies.

Canon’s device hardening specifications for large enterprise provide a comprehensive answer for businesses operating complex network topologies and technology infrastructures seeking to minimise office security vulnerabilities to protect the data.


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