No one can deny it, security threats have increased dramatically over the last few years. Record global ransomware attacks have made the headlines recently, focusing the attention once more on the issue of data protection.

The truth is, threats are everywhere and disasters can strike anytime. Business owners have to consider this as a high risk for their organizations and be proactive. No organization is too small to be targeted by a cyber criminal. Moreover, business data is in danger no matter where it’s stored. It doesn’t matter if it’s on-premises or in the cloud.

Yes, Office 365 is Secure. But Are Users Playing It Safe?

Microsoft invests a lot in securing its products. Did you know that Office 365 is used by more than 100 million subscribers around the world every month? ¹ This means tens of millions of users are connecting to Microsoft’s online applications around the clock from everywhere in the world. This is only possible because of a highly available infrastructure and protection at all levels. Office 365 services are secure and always on. Access is carefully segregated so organizations only have access to their own data.

Users. Remember, human error is involved in most data breaches: a user’s device is stolen, a weak password is hijacked, a malicious attachment is accidentally opened from a phishing email, an administrator misconfigures the system and exposes data, a computer has not been patched… the list goes on.

Human Error Is Involved In Most Data Breaches

Some users received phishing emails with  an infected attachment. Because phishing emails are always sent under a legitimate name, it’s a lot easier to trick users to open a malicious document.

Unaware the attachment was malicious, a number of people opened it and enabled macros that automatically encrypted their files, including business data. By the time Microsoft had started blocking the malicious file, many subscribers had already been infected and their data was locked.

 

Those who had backup were able to start over with a fresh copy of their files. People who didn’t have backup weren’t so lucky. Either they had to pay (with no guarantee all their data would be returned) or just forget about it.

Office 365 is Used On Mobile Devices, a High Risk for Business Data

One of the advantages of Office 365 is that its apps and data can be used on tablets and smartphones. Information like contacts and documents are synced between the devices and the Office 365 servers. But there’s a small problem here. Mobile devices can be easily lost or stolen.

In a recent survey by Lookout, an American security company, 60% of IT admins reported at least one smartphone had been either lost or stolen in the last year. In some cases, the thief wiped out the device intentionally and business data were also deleted on the server-side. The only way to recover deleted information was to restore it from a backup. Mobile devices also carry higher risk because users can download and install applications that no one knows about.

83% of companies have released applications they know are unsafe.

Backup is an Alternative to Costly Office 365 Archiving Features SMBs Cannot Afford

Microsoft gives its customers several payable options to archive data (Exchange Online Archiving), manage document versioning (SharePoint Online, OneDrive for Business) and retain deleted items for a desired amount of time.

Cloud Backup Results in A Better ROI Compared with Traditional Backup

Traditional backup requires the user to add extra servers, configure libraries and move tapes or other media to dierent locations. It requires some expertise so companies must either hire professionals or deal with a managed service provider (MSP).

Backup Keeps Businesses Compliant

The most obvious reason to back up data is to restore information that’s been deleted or compromised in some way. But another equally important reason is to keep businesses in compliance with the growing number of laws regulating how they ensure information is available.

Companies working in the healthcare, finance industry or public trade, for instance, are subject to mandatory government and industry regulations such as Sarbanes-Oxley (SOX), HIPAA and GLBA. While it’s not specifically explained how to retain data, businesses will achieve compliance with an effective backup solution that keep the records for the specified period.

Backup is an Alternative to Costly Office 365 Archiving Features SMBs Cannot Afford

Microsoft gives its customers several payable options to archive data (Exchange Online Archiving), manage document versioning (SharePoint Online, OneDrive for Business) and retain deleted items for a desired amount of time.

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Office 365 users : The ultimate danger to your company’s security!

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